West Seattle Helpline

Reporting Requirements

Cedarmere Foundation capacity building grants are generally expected to be expended within one year of the time funds are disbursed. Our policies require that you send us a final report when you have completed the activities for which the Foundation has provided funding. Your written report should answer the questions provided in the Final Report Form that you can access by clicking on the link below.

We ask you for only a reasonable amount of information about the use of the Foundation’s grant funds. We do not want your reporting responsibility to become burdensome, but we need to learn from your experiences in order to continually improve the effectiveness of our future grantmaking. Please limit your responses to the grant report questions to no more than 2-3 typed pages, in addition to the requested financial information related to your grant.   For organizations that implemented capacity building activities with their 2019 grants from the Cedarmere Foundation, final grant reports are due no later than January 31, 2021.

PLEASE NOTE: For unrestricted general operating support received in 2020, NO final report is required.  For capacity building support received in 2020 and implemented in 2021, please send us a completed Final Report Form no later than January 31, 2022.

If you have received approval to extend your capacity building activities beyond 12 months, please send the Foundation an Interim Report covering the first 12 months’ activities funded by this grant no later than the deadline listed above that applies to the grant on which you are reporting. Your Interim Report should include the following information:

    1. List of activities you have completed to date and how you are utilizing the knowledge gained
    2. Details on how much of the grant has already been expended and the balance that remains
    3. List of all activities that still need to be completed

Then, submit a final report using the Foundation’s Final Report Form when you have completed all approved activities that were outlined in your proposal.

If your organization has chosen to work with a consultant as part of your capacity building activities, we ask you to do the following: If your consultant provides you with any kind of summary or status report, evaluation, or other commentary on the current state and/or progress of the organization or of key groups or other personnel within the organization, please attach copies of the consultant’s report(s) to your final report to the Foundation.

The Foundation’s Final Report Form is available in MS Word format. To submit it, open the file, insert your answers after each question, save the file to your hard drive, and then send it back to the Cedarmere Foundation at info@CedarmereFoundation.org as an email attachment. No hard copies are required unless you are unable to send us electronic files of all the requested information. If it is necessary to send us hard copies of any part of your report, please mail them to the Cedarmere Foundation at: 2212 Queen Anne Ave. N., #708, Seattle, WA 98109.

Final Report Form

If you have any questions about these reporting requirements, feel free to contact the Foundation with your questions.


Photograph above courtesy of West Seattle Helpline